About Us
We are a Dubai-based interiors and contracting company specialized in design, fit-out, and furniture procurement for residential and hospitality projects. We are looking for a highly organized Office Administrator with proven UAE experience to support daily operations, finance coordination, HR documentation, and supplier management.
Key Responsibilities
We are a Dubai-based interiors and contracting company specialized in design, fit-out, and furniture procurement for residential and hospitality projects. We are looking for a highly organized Office Administrator with proven UAE experience to support daily operations, finance coordination, HR documentation, and supplier management.
Key Responsibilities
- Manage office operations, schedules, and correspondence with suppliers and clients.
- Handle invoice registration, expense tracking, and VAT declaration in coordination with the company accountant.
- Process WPS payroll, leave records, and employee documentation (offers, renewals, visas).
- Maintain accounts payable and receivable records; prepare payment requests and follow up with vendors.
- Support HR and recruitment processes (posting, scheduling, onboarding, documentation).
- Coordinate calendars, meetings, and calls for management.
- Maintain and update contracts, purchase orders, and filing systems (digital and physical).
- Prepare and review documents, quotations, and company correspondence in English (Arabic knowledge is a plus).
- Ensure office supplies and project documentation are always organized and up to date.
Requirements
- 2–4 years of proven UAE experience in a similar role (preferably within an interiors, contracting, or construction company).
- Solid knowledge of VAT, WPS, and UAE labour procedures.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting tools (Odoo).
- Strong written and verbal English communication skills (Arabic an advantage).
- Good understanding of supplier management, procurement, and payment cycles.
- Positive, reliable, detail-oriented, and comfortable working in a dynamic environment.
- Immediate availability preferred.
How to Apply
Please submit your CV in English with the subject line:
“Application – Office Admin (Dubai Interiors)”